Bookkeeper (part-time)

Healthy Schools Campaign (HSC), is a national nonprofit organization based in Chicago that works to make schools healthier places for all children. HSC advocates for policies and practices that support health and learning, including nutritious school food, physical activity, comprehensive health services, green schoolyards and clean air at school. HSC focuses on issues affecting students of color and those from under-invested communities, and strives to make equity part of the public dialogue about education and health.

HSC works with parents, teachers and principals in Chicago Public Schools, and uses the lessons learned to advocate for key policy and practice changes. HSC also empowers school stakeholders to be agents of change in their schools and districts, and builds the capacity of school leaders to better support student health. This work takes place at the intersection of health, education, equity and sustainability.

HSC’s policy work focuses on integrating health and equity into education policy and practice and leveraging cross-sector partnerships to support student health and school wellness. A core focus of HSC’s national policy work is supporting states and school districts in expanding Medicaid-funded school health services. HSC’s policy work also includes efforts to expand access to healthy school food and promote healthy and sustainable school campuses. HSC has a $2.2 million budget and a staff of 16.

Position Description
HSC is seeking a part-time bookkeeper to help further its mission of making schools healthier places for all children. The bookkeeper will provide accounting functions including but not limited to processing payroll bi-weekly, financial record keeping, and transactions including A/P, A/R, monthly billing, and general ledger. This is a part-time permanent position with the option to work remotely, although a strong preference will be given to candidates in Chicago. The bookkeeper will report to the Director of Accounting and Administration.

Responsibilities

  • Assist the Director of Accounting and Administration with the day to day, monthly, and year-end operations of the accounting department
  • Perform the processing and recording of accounts payable transactions through third-party online platform and ensure that all invoices and staff reimbursements are paid accurately and in accordance with the policies and procedures of the accounting department
  • Process payroll through third-party online platform, prepare journal entries and related activity including but not limited to calculating and setting up retirement fund obligation in A/P, track and reconcile vacation and sick leave for employees, performing semi-annual verification of certain employee benefits, and administering our transit benefit program
  • Perform the processing of expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary
  • Perform general account review and analysis on a monthly basis.
  • Generate financial reports such as monthly financial statements, budget variance reports per program and department and other requested reports for the President and CEO, Director of Accounting and Administration, and/or staff
  • Perform bank reconciliations
  • Perform annual 1099 reporting process for vendors
  • Assist with yearly accounting activities such as the annual audit process with external auditors, the organization’s federal (Form 990 and schedules) and state tax returns, annual budgeting process, and other functions as deemed necessary
  • Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems

Qualifications

  • Minimum of an Associate’s degree in accounting or business administration, or equivalent business experience, as well as knowledge of bookkeeping and generally accepted accounting principles
  • 2-3 years of full charge bookkeeping experience
  • Good organizational skills, strong attention to detail and accuracy
  • Clear communication skills and ability to take direction
  • Ability to maintain confidentiality
  • Strong technology skills and experience using Google products, Quickbooks Online, and
  • Microsoft Suite in a collaborative work setting.
  • Personal qualities of integrity and credibility, and a commitment to and passion for HSC’s mission.

Additional Requirements

  • HSC is currently a fully remote workplace, and this position is eligible to be part-time remote work. Applicants must have a functioning home office space for virtual work.
  • HSC offices are located in Chicago, being based in or near Chicago is preferred but not required; living in the U.S. is required.
  • This position is half time (20 hours per week) and requires a consistent weekly schedule, including availability to process the bi-weekly payroll on Mondays and Tuesdays.

Compensation
The compensation range for this position is $24 to $27 per hour based on experience. Generous benefit package includes employer-paid medical, dental and disability insurance, 6% employer matching contribution to a retirement plan after one year of employment, and paid vacation and sick leave.

To Apply
HSC is committed to equal opportunity and nondiscrimination and does not discriminate on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, marital status, disability or veteran status. HSC strongly encourages Black, Indigenous, and People of Color (BIPOC), women, LGBTQIA+ people and members of other marginalized communities to apply.

Send resume and cover letter to bookkeeper@healthyschoolscampaign.org. Please put your full name in the subject line.

No phone calls please. Position will be held open until filled.

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